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How to Draw a Timeline From a CSV File

This page explains how to draw a timeline from data in a spreadsheet. If you are going to enter the data, then you should see the Web page How to Draw a Timeline

1. Run Your Spreadsheet program
Run Microsoft Excel or whatever spreadsheet program you are using and open the file with the data. Make a note of what columns in this file contain the date, time, event, and entities. In the sample below the date is in column A, the time is in column B, the event is in column C, and the entities are in columns D, E, and F. You can select any columns you wish to enter the data. For example, the event could be in column A or B or C or .... The date must be in the format "3/14/1998." The time must be in the format "1:30 PM." The time is optional, but you must identify a date and an event. The event describes what happened. The date is the date the event happened. The entities are the people involved. You can have commas in your data since Excel will place quotation marks around an entry that contains commas. Save this file as a .csv (comma separated variable) file and make a note of what folder it is saved in.

The timeline data inside Excel

2. Run Timeline
In RFFlow click Tools, Auto Charts, and Enter Timeline Data. The Timeline program will run. This feature is included in both the free trial version of RFFlow and the full version. If you are doing a lot of timelines, you will want to put the timeline buttons on your toolbar. Click View in the main menu of RFFlow, Toolbars, and customize the bottom row of buttons to add the timeline buttons Draw Timeline Button and Edit Timeline Button. The Edit Timeline button allows you to enter new timeline data or edit data you have already entered.

3. Assigning Columns
In the Timeline program, click Tools and Select CSV Columns. The dialog box shown below will appear. In this dialog box you are telling the program which column contains what data.  For example, the Event data is in column C of our spreadsheet, so we select C for the Event.  If there is no time column in your spreadsheet, select "Not Used."  As stated before, you must have at least a date column and an event column in your spreadsheet.  Click the OK button when you are finished with this dialog box.

Choosing what columns in Excel have the timeline data

4. Inserting the Data
Next you click Insert, CSV File in the Timeline program and insert the .csv file you saved earlier. After opening the .csv file, our sample data inside the Timeline program is shown below. You could edit it at this time, but then your spreadsheet data will not match your Timeline data, so it is best to edit the spreadsheet data.

A screenshot of the Timeline program with some data

4. Adding a Title
You can add a title and other information to your timeline by clicking Tools in the main menu of Timeline, and Add Title. The dialog box that appears allows you to enter a title for your timeline and to enter case information. Case information is only used in criminal analysis timelines. The title and case information will be added to the timeline when it is drawn in RFFlow.

5. Saving Your Data
After entering all the information, you need to save this data to a file on your hard drive. Click File in the main menu of Timeline and Save in the drop-down menu. The Save As dialog box will appear.

You need to save your data so you can import it into RFFlow to create a timeline. You may also want to edit the data later adding entities or events.

The folder where your data will be saved is shown to the right of the words Save in:.

To save in a different folder, click on the triangle pointing down to the right of the words Save in: and select a different folder. You can move up a folder by clicking The button to move up one folder. Remember where you saved the file so you can find it again in step 7 below.

Type the name of the file into the box near the words File name:. Just type the file name. The extension .txt will automatically be added. The files used by Timeline are text files like those created with Microsoft Notepad.

6. Drawing the Timeline in RFFlow
After saving the data in a text file, you then import the file into RFFlow. RFFlow creates the timeline. In RFFlow, click Tools, Auto Charts, and Draw Timeline, or click the Draw Timeline Draw Timeline Button button.

7. Opening the Text File
The timeline data was saved in a .txt file. You have to be able to browse to the folder where you saved your file in step 5 and open it. The Open dialog box will appear.

The folder whose contents are displayed is listed to the right of the words Look in:. To change folders, click on the triangle pointing down and choose a new folder. You can move up one level in the hierarchy of folders by clicking The button to move up one folder.

Once you are displaying the correct folder, simply click on the name of the file and click the Open button.

8. Selecting a Timeline Style
RFFlow has three different styles of timelines. You can always try one and if you don't like it, try another one.

Selecting the different styles of timelines

9. Selecting the Unit of Time
Next you select the unit of time you want displayed. This selection has a big effect on the size of the timeline. If your timeline is too large, select a larger unit of time.

Selecting the unit of time

Selecting timeline options

10. Selecting Timeline Options
The Options dialog box is shown above. There are a lot of ways to customize your timeline. If you are in a hurry, you can always just use the defaults and click the OK button.

Criminal Analysis Timeline Options
For a criminal analysis timeline the options are somewhat different and the dialog box is shown below. 

The options for a criminal analysis timeline

11. Editing the Timeline in RFFlow
Once the timeline is generated, you can edit it like any other RFFlow chart. If you want to make the title font larger, simply double-click the title and change the font size. You can add text and lines to highlight parts of your timeline and move events around. The full editing capability of RFFlow is available.

12. Finished
At the end of this process, you will have generated two files. One is the text file (.txt) where you saved the data. That file was generated by the Timeline program. The other file is the RFFlow file (.flo) which contains the actual timeline graphics. Both should be saved as you may want to edit the timeline data and generate another timeline.

13. Other Options of the Timeline Program
If you click on Tools, Options in the Timeline program, the dialog box shown below will be displayed.

Time and date format options

See also:

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